Method 1 – Use a Microsoft Signature Template These are typically files from an email signature generator service. Generally, these are files your employer may give you.Īnd the final method is if you wish to drop in an HTML file. You should have some understanding of HTML. The second method is more complex because it requires you to build an HTM file that you will use in Outlook. With this method, it will show in your Signature drop-down list. The first two ways are best if you plan to use it regularly, such as automatically adding the email signature to all new emails. There are 3 ways you can add your signature file. Often designers use tables and cells so that the code can get pretty elaborate.Īnd you’ll want to verify any image such as a logo or social media icon is accessible from the internet and not locally stored on your computer.Īdding the Outlook HTML Signature – 3 Ways Outlook omits it.Īnother issue is that these HTML signature templates require you to put your CSS code in the. In fact, you won’t even see the signature listed in the drop-down list. It won’t work if you send plain text emails or rich text formats. The disadvantage of using HTML signatures is you can only use these if your Outlook message format type is HTML. Another good source of inspiration is Dribble. If you go to many online signature generator tools, you can find business card image galleries where people created beautiful image signatures. For example, you can do that in the HTML by adding the URL campaign parameters to the button. If you use any CTA buttons, you might want to add some parameters to know the booking lead came from the email signature. In this instance, I have a 2 column layout with a company logo, clickable social media images, and a “Call to Action” (CTA) button to book a demo. However, unlike vCards, they don’t offer portability. For example, it would be difficult to do a column or table layout in Outlook’s edit signature box. You can do more styling and layout options that work with your business branding. HTML signature blocks offer many benefits.

Even though this is a rich text editor, it doesn’t provide a code button on the toolbar. The problem usually arises because people try to paste the HTML code that a developer or generator provides in the wrong place, such as the message window or Outlook’s Edit Signature box. However, they will not work for signatures. Method 3 – Insert an HTML File in an Emailįor this tutorial, I’m using Microsoft Office 365, but the procedures are very similar for Outlook 2016 and Outlook 2019.Method 1 – Use a Microsoft Signature Template.Adding the Outlook HTML Signature – 3 Ways.

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